GBI
The Complete Management Platform for Gas Cylinder Distributors
A cloud-based SaaS that handles your entire operation — challan dispatch, GST invoicing, cylinder rent billing, stock tracking, and business reports. Built specifically for the Indian gas distribution industry.
21
Database Tables
6
Dev Phases
7
Built-in Reports
30
Day Free Trial
The Problem
Running a gas distribution business on spreadsheets and paper challans?
Challan errors & stock mismatches
Manual challan books mean stock figures are always off. Returns don't get logged, empties pile up unrecorded, and reconciliation at month-end takes days.
Rent calculation is a nightmare
Calculating cylinder rent day-by-day for dozens of customers takes hours every month — and still results in systematic undercharging.
No visibility into your business
No clear picture of outstanding receivables, which customers owe deposits, or how many cylinders are sitting idle at which godown.
What GBI Does
Everything your gas distribution business needs in one platform
Full challan lifecycle from dispatch to return
Create, confirm, and cancel delivery challans for full dispatch and empty returns. AUTO and MANUAL challan series supported. Stock updates atomically on confirmation — cancelled challans fully reverse all stock changes. Print challan PDFs directly from the system.
- Dispatch challans for full cylinder delivery
- Return challans for empty collection
- AUTO & MANUAL numbering series
- Atomic stock updates on confirmation
- One-click challan PDF printing
Challan Management
Full challan lifecycle from dispatch to return
GST tax invoices generated in seconds
Generate invoices from one or multiple confirmed challans in a single action. GBI auto-detects intra-state (CGST + SGST) vs inter-state (IGST) based on your GST state code and the customer's state code. Print GST tax invoice PDFs with company header, bank details, and signature block.
- Invoice from one or multiple challans
- Auto CGST + SGST / IGST detection
- State-code based tax routing
- PDF invoices with full company header
- Bank details & signature block included
GST-Compliant Invoicing
GST tax invoices generated in seconds
Accurate event-sourced rent calculation
Monthly rent billing computed day-by-day from actual cylinder movement history — not a snapshot. Every dispatch and return is tracked so customers are billed for exactly the days they held each cylinder. Bulk invoice generation per customer in one run.
- Day-by-day rent from challan history
- No snapshot-based approximations
- Exact billing per cylinder, per day
- Bulk invoice generation per customer
- Handles partial-month holdings
Cylinder Rent Billing
Accurate event-sourced rent calculation
Real-time stock visibility across all godowns
Track full and empty cylinder counts per godown per product. SERIAL tracking for individual cylinders with test due date alerts. QTY tracking for aggregate counts. Customer holdings ledger maintained automatically on every confirmed challan.
- Godown-wise full & empty counts
- SERIAL tracking with test due alerts
- QTY aggregate tracking
- Auto-updated customer holdings ledger
- QR code per cylinder
Stock & Cylinder Tracking
Real-time stock visibility across all godowns
7 business reports — PDF and Excel
Stock Position, Customer Holdings with accrued rent, Receivables Aging (0–30, 31–60, 61–90, 90+ days), Party Ledger with running balance, Rent Ledger, Cylinder Movement History, and Test Due report. Every report exports as PDF or Excel in one click.
- Stock Position report
- Customer Holdings + accrued rent
- Receivables Aging (4 buckets)
- Party Ledger with running balance
- Cylinder Movement History
Reports & Exports
7 business reports — PDF and Excel
Built to run as a production SaaS product
Full multi-tenant architecture with tenant isolation at every database query. 30-day free trial for new registrations. Platform admin panel to manage all tenants, view usage, extend trials, and upgrade plans. API key management for mobile app integration.
- Tenant isolation at every DB query
- 30-day free trial on sign-up
- Platform admin panel for all tenants
- Usage tracking & plan management
- API key system for mobile apps
Multi-Tenant SaaS
Built to run as a production SaaS product
Who Is It For?
Built for the Indian gas distribution industry
LPG Distributors
Domestic and commercial LPG cylinder distributors managing dealer networks and direct customers. Handle high-volume challan dispatch with GST invoicing built in.
Industrial Gas Suppliers
Oxygen, nitrogen, CO₂, and acetylene tracking across multiple godowns. SERIAL tracking keeps test due dates in check for each individual cylinder.
Multi-Branch Operations
Centralized billing and reporting across multiple locations. The multi-tenant architecture means every branch stays isolated while management gets the full picture.
Technologies & Architecture
Built on a modern, scalable stack
Backend
PDF & Export
Auth
Frontend
Deployment
Our Process
How we deploy GBI for your business
01
Discovery
We map your current challan flow, product types, godown structure, and billing process. Usually 1–2 days.
02
Setup
Platform configured with your company details, GST settings, products, and godowns. Existing data migrated.
03
Training
Your team trained on challan creation, invoicing, rent billing, and reports. Half-day session is usually enough.
04
Go Live
30-day supported onboarding with the Techgynt team available for any questions or adjustments.
FAQ
Frequently asked questions
Is GBI suitable for small distributors?
Yes. GBI works for distributors with a single godown and a handful of customers, right up to multi-branch operations. The platform scales with your business.
Does GBI generate GST-compliant tax invoices?
Yes. GBI auto-calculates CGST + SGST for intra-state supply and IGST for inter-state supply based on your GST state code and the customer's state code. Invoice PDFs include all required GST fields.
How is cylinder rent calculated?
GBI uses an event-sourced day-by-day calculation. It rebuilds the exact quantity held by each customer on each day of the billing period from challan history, then charges accordingly — the accurate method used in the industry.
Can we migrate our existing data?
Yes. Techgynt provides a data migration service for parties, products, opening stock, and historical challan data.
Is there a mobile app?
An Android app is on the roadmap. The platform already has API key management built in specifically for mobile app integration.
Is GBI hosted or on-premise?
GBI is fully cloud-hosted on Railway and Vercel. No server setup on your end — access from any browser on any device.
Ready to digitise your gas distribution operations?
Want GBI for your
distribution business?
GBI is built, tested, and running in production. Contact Techgynt to get your business on the platform — from discovery to go-live in days, not months.